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Author Guidelines

We recommend that authors review the About the Journal page for the journal's section policies first.

1. Registration:

Authors need to register with the journal prior to submitting, or if already registered can simply log in and begin the 5 step process.

During registration authors will be asked to fill out a form giving details on their name, affiliation, address, email, phone, discipline and a short bio statement. This data is used for internal communication and enables authors to foster their personal presence on the web (e.g. the bio statement and affiliation will be available with every article they will publish with our journal). Authors can administrate or update their profile at any time.

During registration authors may choose also to take on the roles of readers and reviewers. Readers will be notified about any new publication with our journal. Reviewers are asked to fill out their review interests. Reviewers might be asked to peer review submissions with our journal from time to time. Reviewing support is very welcomed and is a great contribution to strenghten the community of authors with our journal.

2. Submission:

2.1 Authors start with choosing the section they want to submit their paper to; check the submissions checklist and agree to the terms of the Copyright notice.

2.2 The authors data is automatically imported from the registration database. If a submission has multiple authors, additional authors’ data should be entered now. The author has to add title, metadata for indexing (academic discipline and sub-disciplines, keywords, methodology or approach, and language), and, if appropriate, supporting agencies. Authors can administrate or update the metadata (important for visibility on the web) during the review process until the article is published online.

2.3 Authors upload the first draft of their paper. They must use our Word-template for formating their contribution according to our formal guidelines. The template for Word can be DOWNLOADED HERE. In Submission Round 1 authors are not strongly bound to use the template. If accepted the author has to format the article within the layout template (at least in Round 2). Authors should have a close look at Ensuring a Blind Peer Review before submitting their draft papers. The authors of the document have to delete their names from the text, with "Author" and year used in the references and footnotes, instead of the authors' name, article title, etc.

3. Types of reviewing:

systems. connecting matter, life, culture and technology offers double-blind and editorial review. Double-blind reviewing will be applied on submitted scientific papers, whereas other sections of the journal will be allocated to editorial reviews. Reflections (comments, reviews, discussions, interviews, etc) are welcome, but not peer-reviewed.

4. Title page:

Author's Name
Author's Contact, Affiliation and Mailing Address (Department, Institution, City, State, E-Mail, Phone)
Abstract: 100-150 words
min. 5 Keywords

5. Sections and subsections:

If authors use sections and subsections to structure their article, sections must be numbered with Arabic numerals (such as e.g.: 1. Introduction), and must be identified with section and sub-section numbers (e.g. 1.1. Subsection). Our template gives clear directions how to format these sections.


6. Exact layout details:

Authors have to use our Word-template for formatting their contribution. The template defines format details such as style of continuous text, headings, subsection headings, footnotes, header, footer, etc.

7. Mathematical Notations:

Mathematical notations should be typewritten. Authors should use the Word formula-editor and try to limit the use of mathematical formulas and notations.

8. Illustrations (tables, images, diagrams, charts etc.):

Illustrations must be numbered consecutively in Arabic numerals (such as Table 1: Description of Table 1, or: Figure 2: Description of Figure 2). All illustrations must be complete and final. Illustrations should be inserted wherever they should appear in the text. Illustrations should not be inserted on separate pages, files or documents, or at the end of the document.

9. References:

References should use APA style, be listed alphabetically at the end of the paper in a section titled References and referred to in the text by name and year in parentheses (e.g. Author surname, year). Where there are six or more authors, only the first author's name is given in the text followed by et al. The list of references should include (in this order): last names and first name of all authors, year published, title of article, name of publication, volume number, and inclusive pages. The style and punctuation of the references should conform to the following examples:


Giddens, A. (1984). The Constitution of Society. Outline of the Theory of Structuration. Cambridge: Polity Press.

Eigen, M. & Schuster, P. (1979). The Hypercycle. Berlin, Heidelberg, New York: Springer.

François, C. (Ed.). (1997). International Encyclopedia of Systems and Cybernetics. Munich: Saur.

Journal Article:

Mingers, J. (1996). A Comparison of Maturana's Autopoietic Social Theory and Giddens' Theory of Structuration. Systems Research, 13(4), 469-482.

Wolfram, D., & Spink, A., & Jansen, B. J., & Saracevic, T. (2001). Vox populi: The public searching of the Web. Journal of the American Society for Information Science and Technology, 52(12), 1073-1074.

Contribution to a Book:

Coleman, S. (2000). Parliament in the Information Age: The Case of Westminister and Holyrood. In R. Gibson & S. Ward (Eds.), Reinvigorating democracy? British Politics and the Internet (pp. 67-80). Farnham, Surrey: Ashgate Pub Ltd.

Internet Articles:

Heylighen, F. (1996). What is Complexity?. Retrieved October 27, 2008, from

Reference to Literature:

As Niklas Luhmann (1988) has shown....

“Allocative resources refer to capabilities - or, more accurately, to forms of transformative capacity - generating command over objects, goods or material phenomena. Authorative resources refer to types of transformative capacity generating command over persons or actors” (Giddens, 1984, p. 33).

For More Reference List Examples using APA style please visit:

SFU Library Citation - Guide: APA

APA Formatting and Style Guide -The OWL at Purdue

CiteFast automatically formats references Chicago, MLA and APA

10. Footnotes:

If necessary and used, footnotes should be numbered consecutively using Arabic numerals and should be typed at the bottom of the page to which they refer. Authors should place a line above the footnote, so that it is set off from the text. Authors should not use endnotes.

11. Word count limits:

Length of paper: 7,500-12,000 words, all drafts have to be typed double-spaced, the format has to be Word for processing reasons.

12. Max. upload filesize:

The max. upload filesize is 7 MB for server security reasons. If a submission has a lot of pictures enclosed, the pictures have to be resized to meet this upload limit. 

13. Page charges:

The journal makes no page charges. Systemsa is a free online-journal. This ensures a large readership and a high degree of reception in the scientific community.

14. Publication frequency:

Systema publishes two issues a year.

Issues may be special issues compiling best papers from EMCSR, the European Meetings on Cybernetics and Systems Research, or other conferences and meetings of the systems movement. Only invited authors may contribute.

Issues may also be special issues which will provide an open call on a specific topic related to the focus of Systema edited by invited guest editors. We encourage authors to contribute to the open submission phase.


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in English and uses a Microsoft Word, or RTF document file format. Authors have to format their submission accordingly by using our template.

  3. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.

  4. Where available, URLs for the references have been provided.
  5. The text uses Arial 10-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.

  6. The max. upload filesize is 7 MB for server security reasons. Enclosed pictures have been resized to meet this upload limit.

  7. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Copyright Notice

systema: connecting matter, life, culture and technology (ISSN: 2305-6991) is a peer-reviewed, open-access journal. All journal content, except where otherwise noted, is licensed under the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.


Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.


Systema: connecting matter, life, culture and technology (ISSN: 2305-6991) is a peer-reviewed, open-access journal. All journal content, except where otherwise noted, is licensed under the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.